Alopecia World
www.alopeciaworld.com
Call for Exhibitors
Alopeciapalooza 2009
A conference for children living with alopecia areata
and their families with a focus on building self-esteem
August 7th – 9th
Sheraton Society Hill
Philadelphia, PA 19106
Call for Exhibitors
October 2008
Dear CAP Kid Supporter:
On behalf of the Children’s Alopecia Project and all of our CAP Kids and their parents, I invite you to participate as an exhibitor at the 1st Annual Alopeciapalooza, a conference for children living with alopecia areata and their families.
This conference, the first of its kind, will focus on building self-esteem in children living with alopecia. Speakers and workshops are now being set up for young children, teens, parents and siblings. Each of these groups will work with and hear from adults who grew up with alopecia and have found success and happiness in their lives as well as a team of therapists, social workers and doctors who have experience in either self-esteem-building and/or alopecia areata. By keeping the cost of the conference to a minimum and offering attendees fundraising opportunities to offset their costs, CAP is expecting approximately 100 families from across the U.S. to attend this first conference.
Exhibits are located in an area that will provide you with excellent access to conference attendees. Friday night during our Meet and Greet and throughout the day Saturday, attendees will have time to visit the exhibits. Breakfast on Saturday and all refreshment breaks will take place in the exhibit area to encourage parents and children to meet with you to discuss your products and services.
Corporate partners are an important part of the success of CAP’s first annual conference. This is not a fundraising event for the Children’s Alopecia Project. Your cost to exhibit will simply help to offset the cost of attending so that more children with alopecia can have the opportunity to attend the conference, to meet other children who know what they are going through, and to work with specialists who can help them. Please join us in helping these CAP Kids to live more confidently so they will become stronger teens and more productive adults, and maybe even the advocates for alopecia in the not-so-far-off future.
Sincerely,
Jeff Woytovich, Founding President
Betsy Woytovich, Executive Director (Alopecia Areata since 1976)
Parents of Maddie, Age 10, who has Alopecia Universalis
PS - Exhibit spaces are limited - don't delay!
EXHIBIT RULES AND REGULATIONS
SET-UP:
Friday, August 7th 12:00 Noon – 3:00 PM
EXHIBIT HOURS:
Friday, August 7th 3:00 – 10:00 PM
Saturday, August 8th 8:00 AM – 4:00 PM
A representative should be present during these hours. Breakfast and lunch on Saturday and all refreshment breaks will be available to Exhibitors in the Exhibit Hall.
BREAK-DOWN:
Saturday, August 8th 4:00 – 6:00 PM
* It is essential that tear-down not begin before 4:00 PM on Saturday.
BOOTH FEES: The exhibit fee for each booth is $250.00 if requested, and paid for, by June 1st, 2009. After June 1, the exhibit fee for each booth is $350.00.
SPACE ASSIGNMENT: The Exhibit floor plan has been designed by the Children’s Alopecia Project and the Sheraton Society Hill according to Fire Marshall regulations and the facilitation of floor traffic for exhibitors. Exhibitors will be assigned exhibit space on a first-come, first-serve basis.
SUBLETTING OF SPACE: Exhibitors may not sublet nor assign space. Only those products, services, or goods manufactured, distributed or marketed by the exhibitor who contracts for the booth(s) may be displayed in the exhibitor's space.
EXHIBIT SPACE: The Exhibit space is a 6’ table-top that will be clothed and skirted.
SHIPPING MATERIALS: If product needs to be shipped ahead of time, it can be shipped one week prior to the event date to: The Sheraton Society Hill, One Dock Street, Philadelphia , PA 19106, Attn: (exhibitor during Children Alopecia Project Conference 8/6-9/2009)
EXHIBITOR HOUSING: Individuals must make their own hotel room reservations. CAP has reserved a block of sleeping rooms at the Sheraton Society Hill, One Dock Street, Philadelphia, PA 19106. Rates: $139 Single/Double plus state and local taxes. This rate is available only until July 7, 2008 or until the block is full. Call 215-238-6000 and ask for the CAP room rate. Please be prepared to provide a first night's deposit when making your reservation.
LIABILITY: The exhibitor assumes full responsibility for damage to its properties or to the building structure of the exhibit hotel or to neighboring exhibits. Reasonable precautions will be taken by CAP during the official period of installation, showing and dismantling to protect exhibits against ordinary damage or loss by theft. However, neither CAP nor the hotel can guarantee or insure exhibitors against loss or damage of any type.
This lease is subject to, and the exhibitor, its agents, and employees shall use and occupy the exhibit space pursuant to, all terms and conditions of the agreement between CAP and the exhibit hotel regarding the use and occupancy of the exhibit hotel and to all reasonable rules and regulations prescribed by the exhibit hotel.
SECURITY: The exhibit hall will be secured during closed hours. However, neither CAP, exhibitor service contractor, nor the hotel are responsible for the safety of exhibitors' property from theft, damage by fire, accident, vandalism or other causes. Each exhibit company must make provisions for safeguarding goods, materials, equipment, and the display at all times.
FIRE REGULATIONS: All exhibit material must comply with the fire regulations of the area. Volatile or flammable oils, gases, decorations or artificial flowers made of polyethylene, unprotected photographic films, or other explosive or flammable matter, or any substance prohibited by law or insurance carriers are not permitted on the premises. No exhibit in the exhibit area may have a solid ceiling, whether of heavy construction or fabric, which would restrict the efficiency of the sprinkler system in the exhibit area.
EXHIBITOR PERSONNEL: The exhibitor will name one person as its duly authorized representative, to have charge of the exhibit, and hereby accepts and assumes all responsibility for such representatives, or alternates, throughout the exhibit period.
Only employees of exhibiting companies may register for the Conference as exhibitors. No more than two representatives are allowed per booth at any given time. Any on-site substitutions for previously registered exhibitors must be given to the Registration Desk in writing on forms provided.
EXHIBIT DESCRIPTION: Please provide a brief description (35-word limit) of your exhibit to be included in materials distributed to Conference registrants. Deadline for receipt of this description is July 1, 2009. Please send via email to betsy.woytovich@childrensalopeciaproject.org
CONDUCT OF EXHIBITS: CAP reserves the right to approve all exhibits and activities related thereto and may refuse to admit an exhibit or may require that an exhibit be curtailed, if it does not meet the standards herein set forth, if it reflects against the character of the Children’s Alopecia Project or its meeting, or if it exceeds the bounds of good taste as interpreted by the Exhibits Committee. Any questionable exhibit or activity relating thereto should be submitted to CAP in advance to avoid unnecessary inconvenience.
No exhibits will be permitted that interfere with the use of other exhibits, impede access to them, or impede the free use of the aisle. Corner booths must be arranged so there is an unobstructed sight line of neighboring exhibits. Booth personnel, including demonstrators, are required to confine their activities to within the exhibitor's booth space - no activity can take place outside of the booth space assigned to an exhibiting company.
Acceptance of an exhibit does not imply CAP’s endorsement of product or service. Direct selling of products or services must comply with the laws of Pennsylvania. Exhibitors may not sell, serve, or dispense food or beverages without the express, written approval of CAP and the Sheraton Society Hill. Please contact CAP Exhibits Manager to request approval. There will be no solicitation in the aisles outside of the assigned booth area or outside of the exhibit area. Violation will constitute grounds for removal of the exhibitor without refund.
Exhibitors with noisy electrical devices, sound-producing movies, or other devices that prove objectionable to other exhibitors, must agree to keep the noise and/or odor of such devices at an absolute minimum.
A conference for children living with alopecia areata
and their families with a focus on building self-esteem
August 7th – 9th
Sheraton Society Hill
Philadelphia, PA 19106
Call for Exhibitors
October 2008
Dear CAP Kid Supporter:
On behalf of the Children’s Alopecia Project and all of our CAP Kids and their parents, I invite you to participate as an exhibitor at the 1st Annual Alopeciapalooza, a conference for children living with alopecia areata and their families.
This conference, the first of its kind, will focus on building self-esteem in children living with alopecia. Speakers and workshops are now being set up for young children, teens, parents and siblings. Each of these groups will work with and hear from adults who grew up with alopecia and have found success and happiness in their lives as well as a team of therapists, social workers and doctors who have experience in either self-esteem-building and/or alopecia areata. By keeping the cost of the conference to a minimum and offering attendees fundraising opportunities to offset their costs, CAP is expecting approximately 100 families from across the U.S. to attend this first conference.
Exhibits are located in an area that will provide you with excellent access to conference attendees. Friday night during our Meet and Greet and throughout the day Saturday, attendees will have time to visit the exhibits. Breakfast on Saturday and all refreshment breaks will take place in the exhibit area to encourage parents and children to meet with you to discuss your products and services.
Corporate partners are an important part of the success of CAP’s first annual conference. This is not a fundraising event for the Children’s Alopecia Project. Your cost to exhibit will simply help to offset the cost of attending so that more children with alopecia can have the opportunity to attend the conference, to meet other children who know what they are going through, and to work with specialists who can help them. Please join us in helping these CAP Kids to live more confidently so they will become stronger teens and more productive adults, and maybe even the advocates for alopecia in the not-so-far-off future.
Sincerely,
Jeff Woytovich, Founding President
Betsy Woytovich, Executive Director (Alopecia Areata since 1976)
Parents of Maddie, Age 10, who has Alopecia Universalis
PS - Exhibit spaces are limited - don't delay!
EXHIBIT RULES AND REGULATIONS
SET-UP:
Friday, August 7th 12:00 Noon – 3:00 PM
EXHIBIT HOURS:
Friday, August 7th 3:00 – 10:00 PM
Saturday, August 8th 8:00 AM – 4:00 PM
A representative should be present during these hours. Breakfast and lunch on Saturday and all refreshment breaks will be available to Exhibitors in the Exhibit Hall.
BREAK-DOWN:
Saturday, August 8th 4:00 – 6:00 PM
* It is essential that tear-down not begin before 4:00 PM on Saturday.
BOOTH FEES: The exhibit fee for each booth is $250.00 if requested, and paid for, by June 1st, 2009. After June 1, the exhibit fee for each booth is $350.00.
SPACE ASSIGNMENT: The Exhibit floor plan has been designed by the Children’s Alopecia Project and the Sheraton Society Hill according to Fire Marshall regulations and the facilitation of floor traffic for exhibitors. Exhibitors will be assigned exhibit space on a first-come, first-serve basis.
SUBLETTING OF SPACE: Exhibitors may not sublet nor assign space. Only those products, services, or goods manufactured, distributed or marketed by the exhibitor who contracts for the booth(s) may be displayed in the exhibitor's space.
EXHIBIT SPACE: The Exhibit space is a 6’ table-top that will be clothed and skirted.
SHIPPING MATERIALS: If product needs to be shipped ahead of time, it can be shipped one week prior to the event date to: The Sheraton Society Hill, One Dock Street, Philadelphia , PA 19106, Attn: (exhibitor during Children Alopecia Project Conference 8/6-9/2009)
EXHIBITOR HOUSING: Individuals must make their own hotel room reservations. CAP has reserved a block of sleeping rooms at the Sheraton Society Hill, One Dock Street, Philadelphia, PA 19106. Rates: $139 Single/Double plus state and local taxes. This rate is available only until July 7, 2008 or until the block is full. Call 215-238-6000 and ask for the CAP room rate. Please be prepared to provide a first night's deposit when making your reservation.
LIABILITY: The exhibitor assumes full responsibility for damage to its properties or to the building structure of the exhibit hotel or to neighboring exhibits. Reasonable precautions will be taken by CAP during the official period of installation, showing and dismantling to protect exhibits against ordinary damage or loss by theft. However, neither CAP nor the hotel can guarantee or insure exhibitors against loss or damage of any type.
This lease is subject to, and the exhibitor, its agents, and employees shall use and occupy the exhibit space pursuant to, all terms and conditions of the agreement between CAP and the exhibit hotel regarding the use and occupancy of the exhibit hotel and to all reasonable rules and regulations prescribed by the exhibit hotel.
SECURITY: The exhibit hall will be secured during closed hours. However, neither CAP, exhibitor service contractor, nor the hotel are responsible for the safety of exhibitors' property from theft, damage by fire, accident, vandalism or other causes. Each exhibit company must make provisions for safeguarding goods, materials, equipment, and the display at all times.
FIRE REGULATIONS: All exhibit material must comply with the fire regulations of the area. Volatile or flammable oils, gases, decorations or artificial flowers made of polyethylene, unprotected photographic films, or other explosive or flammable matter, or any substance prohibited by law or insurance carriers are not permitted on the premises. No exhibit in the exhibit area may have a solid ceiling, whether of heavy construction or fabric, which would restrict the efficiency of the sprinkler system in the exhibit area.
EXHIBITOR PERSONNEL: The exhibitor will name one person as its duly authorized representative, to have charge of the exhibit, and hereby accepts and assumes all responsibility for such representatives, or alternates, throughout the exhibit period.
Only employees of exhibiting companies may register for the Conference as exhibitors. No more than two representatives are allowed per booth at any given time. Any on-site substitutions for previously registered exhibitors must be given to the Registration Desk in writing on forms provided.
EXHIBIT DESCRIPTION: Please provide a brief description (35-word limit) of your exhibit to be included in materials distributed to Conference registrants. Deadline for receipt of this description is July 1, 2009. Please send via email to betsy.woytovich@childrensalopeciaproject.org
CONDUCT OF EXHIBITS: CAP reserves the right to approve all exhibits and activities related thereto and may refuse to admit an exhibit or may require that an exhibit be curtailed, if it does not meet the standards herein set forth, if it reflects against the character of the Children’s Alopecia Project or its meeting, or if it exceeds the bounds of good taste as interpreted by the Exhibits Committee. Any questionable exhibit or activity relating thereto should be submitted to CAP in advance to avoid unnecessary inconvenience.
No exhibits will be permitted that interfere with the use of other exhibits, impede access to them, or impede the free use of the aisle. Corner booths must be arranged so there is an unobstructed sight line of neighboring exhibits. Booth personnel, including demonstrators, are required to confine their activities to within the exhibitor's booth space - no activity can take place outside of the booth space assigned to an exhibiting company.
Acceptance of an exhibit does not imply CAP’s endorsement of product or service. Direct selling of products or services must comply with the laws of Pennsylvania. Exhibitors may not sell, serve, or dispense food or beverages without the express, written approval of CAP and the Sheraton Society Hill. Please contact CAP Exhibits Manager to request approval. There will be no solicitation in the aisles outside of the assigned booth area or outside of the exhibit area. Violation will constitute grounds for removal of the exhibitor without refund.
Exhibitors with noisy electrical devices, sound-producing movies, or other devices that prove objectionable to other exhibitors, must agree to keep the noise and/or odor of such devices at an absolute minimum.
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